Current Student Forms and Applications

The most commonly used forms: 

• Change/Declaration of an academic program
• Credit Overload (additional details below)
• Study Elsewhere (Request to take the course(s) at another institution)
• FERPA consent to release student information
• Leave of absence (Form for all undergraduates who are planning a voluntary absence from Mason)
• Re-enrollment application (Form used to re-enroll after leaving without submitting a leave of absence form)
• Selective withdrawal
• Student success plan (Form used to document a plan for completing a repeated course successfully)
• Graduation applications
• Substitute a Mason course for a required course

College of Engineering and Computing (CEC) students requesting an overload of the maximum allowed credits per semester must follow the instructions below:

• Submit Credit Overload form.
  • For requests of 19 credits, a student must have at least a 3.0 cumulative GPA.
  • For requests of 20-22 credits, a student must have at least a 3.10 cumulative GPA.
  • Requests for an overload to repeat courses will not be approved.
  • Requests for an overload for students restricted to 13 credits will not be approved.
  • Previous academic performance and credit load will be factored into the decision.

<sub>**Deadline for submission: Last day to add classes (see GMU Academic Calendar).

***If submitted after the last day to add classes, this request must be accompanied by a Late Schedule Adjustment.</sub>

Degree verification - order an official transcript from the Registrar's office; when received, attach the unopened envelope to the paperwork you mail to DPOR

Letter of Good Standing  - For currently enrolled students, complete and submit to cecugrad@gmu.edu; you will be notified via email when it is completed

Reference Form - if a reference is required, contact department faculty that you have known for at least 1 year to request they complete the reference form

CEC only considers Late Selective Withdrawals when a student attempted to use a Selective Withdrawal by the deadline, but had a registration hold preventing the request from being processed. Students who have resolved the hold preventing their submission of a Selective Withdrawal must complete the Selective Withdrawal request workflow form located on the Registrar's Forms page here: https://registrar.gmu.edu/forms/. 

Additionally, students must provide verifiable documentation that they attempted the withdrawal by the deadline. Send all supporting documentation to cecugrad@gmu.edu. Be aware that requests won’t be processed until registration holds are resolved.

_{**Deadline for submission: No later than one week after the Selective Withdrawal deadline (see GMU Academic Calendar).}

CEC students looking to re-enroll, but have less than a 2.0 GPA must follow the steps below. Be aware that CEC will NOT approve students with less than 2.0 GPA for re-enrollment in a summer term.

1. Contact Academic Advisor to discuss a success plan.
2. Complete a Re-enrollment GPA of less than 2.0 form
3. Student completes online Re-enrollment application

_{**Deadline for submission: Last business day prior to the last day to add classes (see GMU Academic Calendar).}

The third attempt at a College of Engineering and Computing (CEC) course requires support from the student's major department as well as permission from the department offering the course. This permission is not guaranteed. Follow instructions to request a third attempt. 

1. Complete the Student Success Plan form.
2. Email completed Student Success Plan form to Academic Advisor for signature.
3. If the specific CEC department (CS, ECE, IST, etc.), which offers the course, requires the Advisor to submit the form they will otherwise the form will be returned to the student to submit to the department.

_{**Please be aware that an approval of this request does not guarantee enrollment in the course. Registration for a course is contingent on seats available.}

If the requested course led to a Termination from CEC, the student must first appeal the Termination. (See Termination Appeal instructions)

If the course did not lead to a Termination, follow the steps below.

1. Complete the Student Success Plan form with guidance from Academic Advisor.
2. Submit the Student Success Plan to a course unit (e.g. English Department) for approval.
3. If approved, the form goes to the student’s Academic Advisor.
4. The Advisor sends the department approved ‘Success Plan’ form to the CEC Undergraduate Studies Office for Dean’s approval.
5. If approved, the CEC Undergraduate Studies Office sends an ‘Exception to AP.1.3.4’ form to the university registrar for students to be given override to register for the course for a 4th and final time.

_{**Please be aware that an approval of this request does not guarantee enrollment in the course. Registration for a course is contingent on seats available.}

CEC students who will be subject to termination from their major after the upcoming/current semester and are requesting to delay a final attempt of a required course to a future semester must complete the form linked below with guidance from an Academic Department/Major Advisor.

Request to Delay Final Attempt of a Course

_{**Deadline for submission: Last business day prior to the last day to drop classes (see GMU Academic Calendar).}

CEC students, who are eligible to return from academic suspension after having served the required suspension time, must complete the following to request their registration hold be removed.

1. Contact Academic Department/Advisor to discuss a success plan
2. Complete Return from Suspension Form

_{**Deadline for submission: Last business day prior to the last day to add classes (see GMU Academic Calendar).}

Suspension Override Request Form

Read all of the instructions below before completing the form above.

• Students are responsible for familiarizing themselves with academic policies in the UniversityCatalog: https://catalog.gmu.edu/
• Students should have previously discussed academic problems with their instructor, advisor, and/ordepartment chairperson.
• Students are encouraged to use services available through the university, if necessary, such as:
  • Student Support and Advocacy Center http://ssac.gmu.edu/
  • Counseling & Psychological Services https://caps.gmu.edu/
  • Mason Student Resources List https://advising.gmu.edu/resources/

Students are expected to serve their term of academic suspension. However, requests for a Dean’s Override of Academic Suspension are considered only under exceptional circumstances. Students must provide verifiable, third-party documentation with the request. Such documentation is required of all students submitting requests to ensure equity and fairness. Requests to meet with the Associate Dean to discuss academic requests will not be granted. Follow the instructions below.

1. Provide a TYPED, detailed, clear explanation, about the circumstances that led to academic suspension and why this request is being made. This statement must be in the student’s own words.
2. Provide a TYPED, detailed, action plan to address the factors that affected the student’s academic performance. Include strategies and university resources that will be used to successfully complete the planned courses if approved.
3. Complete the Suspension Override Request Form above. This document signed by the Advisor indicates the student has discussed a course plan in the event an override is granted.
4. Provide documentation of support, such as official letters from professors, advisors, employers, and/or doctors. Only written materials and verifiable, third-party documentation can be used by the CEC Undergraduate Student Services Office to reach a decision (reference the acceptable documentation table below). Requests to meet with the Associate Dean to discuss academic requests will not be granted.

The Dean’s review process will take approximately 3-5 business days. Students will be notified via their Mason email once a decision has been rendered.

**Please note that all foreign documents must be translated into English by a Certified Translation Service prior to being submitted for review.

If you have any questions contact the CEC Student Services Office at cecugrad@gmu.edu or 703-993-1511

_{**Deadline for submission: Last business day prior to the last day to add classes (see GMU Academic Calendar).}

Termination Appeal Form

Review all information below before submitting your appeal form.

• Students are responsible for familiarizing themselves with academic policies in the University Catalog: https://catalog.gmu.edu/ 
• Students should have previously discussed academic problems with their instructor, advisor, and/or department chairperson.

Students may appeal their termination from a College of Engineering and Computing major if they had non- academic, extraordinary circumstances that occurred during the academic period(s) for which an appeal is being requested. Students must provide verifiable, third-party documentation with the request. Such documentation is required of all students submitting requests to ensure equity and fairness. Requests to meet with the Associate Dean to discuss academic requests will not be granted. Review the instructions below before submitting the appeal form.

1. Provide a TYPED, detailed, clear explanation about why this request is being made.
   1. Clearly explain any circumstances that led to the termination.
   2. Include a plan for success – cite specific tasks to be completed by the student to ensure future academic success.
   3. Include all details important to the appeal so an informed initial decision can be made.
2. Provide documentation of support, such as official letters from professors, advisors, employers, and/or doctors. Only written materials and verifiable, third-party documentation can be used by the CEC Undergraduate Student Services Office to reach a decision (reference the acceptable documentation table below). Requests to meet with the Associate Dean to discuss academic requests will not be granted.
3. Submit appeal explanation, plan for success, and all supporting documentation via the form linked above.
   • Submit your request in a timely manner. Timing is very important when submitting a termination appeal. Time passed from circumstances to when the request is made will be taken into consideration during the review process. Students should initiate exception requests at the earliest possible opportunity.

The Dean’s review process may take two weeks or longer. Students will be notified via their Mason email once a decision has been rendered. 

While waiting for the Dean’s decision, if you are in need of academic, learning, or psychological support, review the following links for office and contact information:

• Student Support and Advocacy Center http://ssac.gmu.edu/
• Counseling & Psychological Services https://caps.gmu.edu/
• Mason Student Resources List https://advising.gmu.edu/resources/

**Please note that all foreign documents must be translated into English by a Certified Translation Service prior to being submitted for review.

If you have any questions, contact the CEC Student Services Office at cecugrad@gmu.edu or 703-993-1511.

CEC students that need a letter sent to a third party for various reasons fill out the form linked below. The form must be emailed to the CEC Undergraduate Studies Office at cecugrad@gmu.edu

Third-Party Letter Request form 

Withdrawal Form

Academic Status Request Form

Review all information below before submitting the forms above:

• Students are responsible for familiarizing themselves with academic policies in the University Catalog: https://catalog.gmu.edu/
• Students should have previously discussed academic problems with their instructor, advisor, and/or department chairperson.
• Students are encouraged to use services available through the university, if necessary, such as:

Students who are experiencing a non-academic situation that is affecting their ability to complete courses after the Unrestricted Withdrawal period has ended may request a non-academic withdrawal through their major college. Requests are considered only under exceptional circumstances. Students will need to provide verifiable, third-party documentation with the request. Such documentation is required of all students submitting requests to ensure equity and fairness. Requests to meet with the Associate Dean to discuss academic requests will not be granted. Follow the instructions below.

1. Provide a TYPED, detailed, clear explanation about why this request is being made. The statement must be in the student’s own words.

• Include all details important to the request so an informed initial decision can be made.
• If submitted after the semester’s exam period has ended the statement must include an explanation as to why the request was not submitted during the semester.
• Students requesting a Partial Withdrawal must provide a reasonable explanation of why only a certain course is affected by the claims stated.

2. Provide documentation of support, such as official letters from professors, advisors, employers, and/or doctors. Only written materials and verifiable, third-party documentation can be used by the CEC Undergraduate Student Services Office to reach a decision (reference the acceptable documentation table on page 2). Requests to meet with the Associate Dean to discuss academic requests will not be granted.
3. Complete the Application for Withdrawal form.
4. Complete an Academic Status Request Form for each course for which a withdrawal is requested. Email this form to the course instructors for completion. Students are responsible for ensuring the completed form is submitted, by the instructor.
5. Submit your request in a timely manner. Timing is very important when submitting a request to withdraw. Time passed from circumstances to when a request is made will be taken into consideration during the review process. Students should initiate exception requests at the earliest possible time.

The Dean’s review process will take approximately 3-5 business days. In the meantime, CONTINUE TO ATTEND CLASS, if able, until you are officially notified of the outcome. A decision notification will be sent to the student’s Mason email address with additional instructions, if any.

• Additional Non-Academic Withdrawal Information

• FAQ for Medical Withdrawals

**Please note that all foreign documents must be translated into English by a Certified Translation Service prior to being submitted for review.

If you have any questions, contact the CEC Student Services Office at cecugrad@gmu.edu or 703-993-1511.