Current Student Forms and Applications

The most commonly used forms: 

• Change/Declaration of an academic program
• Credit Overload (additional details below)
• Study Elsewhere (Request to take the course(s) at another institution)
• FERPA consent to release student information
• Leave of absence (Form for all undergraduates who are planning a voluntary absence from Mason)
• Re-enrollment application (Form used to re-enroll after leaving without submitting a leave of absence form)
• Selective withdrawal
• Student success plan (Form used to document a plan for completing a repeated course successfully)
• Graduation applications
• Substitute a Mason course for a required course

College of Engineering and Computing (CEC) students requesting an overload of the maximum allowed credits per semester must follow the instructions below:

• Submit Credit Overload form.
  • For requests of 19 credits, a student must have at least a 3.0 cumulative GPA.
  • For requests of 20-22 credits, a student must have at least a 3.10 cumulative GPA.
  • Requests for an overload to repeat courses will not be approved.
  • Requests for an overload for students restricted to 13 credits will not be approved.
  • Previous academic performance and credit load will be factored into the decision.

<sub>**Deadline for submission: Last day to add classes (see GMU Academic Calendar).

***If submitted after the last day to add classes, this request must be accompanied by a Late Schedule Adjustment.</sub>

Degree verification - order an official transcript from the Registrar's office; when received, attach the unopened envelope to the paperwork you mail to DPOR

Letter of Good Standing  - For currently enrolled students, complete and submit to cecugrad@gmu.edu; you will be notified via email when it is completed

Reference Form - if a reference is required, contact department faculty that you have known for at least 1 year to request they complete the reference form

CEC only considers Late Selective Withdrawals when a student attempted to use a Selective Withdrawal by the deadline, but had a registration hold preventing the request from being processed. Students who have resolved the hold preventing their submission of a Selective Withdrawal must complete the Selective Withdrawal request workflow form located on the Registrar's Forms page here: https://registrar.gmu.edu/forms/. 

Additionally, students must provide verifiable documentation that they attempted the withdrawal by the deadline. Send all supporting documentation to cecugrad@gmu.edu. Be aware that requests won’t be processed until registration holds are resolved.

_{**Deadline for submission: No later than one week after the Selective Withdrawal deadline (see GMU Academic Calendar).}

CEC students looking to re-enroll, but have less than a 2.0 GPA must follow the steps below. Be aware that CEC will NOT approve students with less than 2.0 GPA for re-enrollment in a summer term.

1. Complete a Re-enrollment GPA of less than 2.0 Student Success Plan
2. Academic Advisor Approval for Re-enrollment GPA less than 2.0 (non-suspension version)
3. Contact Academic Advisor to discuss a success plan.
4. Advisor submits completed forms to cecugrad@gmu.edu  
5. Student completes online Re-enrollment form

_{**Deadline for submission: Last business day prior to the last day to add classes (see GMU Academic Calendar).}

The third attempt at a College of Engineering and Computing (CEC) course requires support from the student's major department as well as permission from the department offering the course. This permission is not guaranteed. Follow instructions to request a third attempt. 

1. Complete the Student Success Plan form.
2. Email completed Student Success Plan form to Academic Advisor for signature.
3. If the specific CEC department (CS, ECE, IST, etc.), which offers the course, requires the Advisor to submit the form they will otherwise the form will be returned to the student to submit to the department.

_{**Please be aware that an approval of this request does not guarantee enrollment in the course. Registration for a course is contingent on seats available.}

If the requested course led to a Termination from CEC, the student must first appeal the Termination. (See Termination Appeal instructions)

If the course did not lead to a Termination, follow the steps below.

1. Complete the Student Success Plan form with guidance from Academic Advisor.
2. Submit the Student Success Plan to a course unit (e.g. English Department) for approval.
3. If approved, the form goes to the student’s Academic Advisor.
4. The Advisor sends the department approved ‘Success Plan’ form to the CEC Undergraduate Studies Office for Dean’s approval.
5. If approved, the CEC Undergraduate Studies Office sends an ‘Exception to AP.1.3.4’ form to the university registrar for students to be given override to register for the course for a 4th and final time.

_{**Please be aware that an approval of this request does not guarantee enrollment in the course. Registration for a course is contingent on seats available.}

CEC students who will be subject to termination from their major after the upcoming/current semester and are requesting to delay a final attempt of a required course to a future semester must complete the form linked below with guidance from an Academic Department/Major Advisor.

Request to Delay Final Attempt of a Course

_{**Deadline for submission: Last business day prior to the last day to drop classes (see GMU Academic Calendar).}

CEC students, who are eligible to return from academic suspension after having served the required suspension time, must complete the following to request their registration hold be removed.

1. Complete Return from Suspension Packet documents.
   • Return from Suspension Student Success Plan
   • Academic Advisor Approval form
2. Contact Academic Department/Advisor to discuss the success plan
3. Advisor submits completed Return from Suspension Packet to cecugrad@gmu.edu  

_{**Deadline for submission: Last business day prior to the last day to add classes (see GMU Academic Calendar).}

CEC students requesting to override their academic suspension due to non-academic, extraordinary circumstances, that are verifiable with documentation, follow the instructions in the link below. Note: Non-academic suspensions are not eligible for an override. (e.g. those issued by the office of student conduct or office of academic integrity)

Suspension Override Instructions and Forms

_{**Deadline for submission: Last business day prior to the last day to add classes (see GMU Academic Calendar).}

CEC students requesting to appeal their termination from CEC follow the instructions on the link below.

Termination Appeal Instructions

CEC students that need a letter sent to a third party for various reasons fill out the form linked below. The form must be emailed to the CEC Undergraduate Studies Office at cecugrad@gmu.edu

Third-Party Letter Request form 

College of Engineering and Computing (CEC) students requesting a withdrawal from a course or all courses in a given semester due to a non-academic, extraordinary circumstance that is verifiable with documentation, follow the instructions on the Withdrawal packet link. 

• Withdrawal packet (semester and partial)
• Academic Status Request form
• Additional Non-Academic Withdrawal Information
• FAQ for Medical Withdrawals